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Policies, Rules & Regulations
of Bellecrest Estates
Revised January 10, 2010
The
following policies, rules & regulations have been
adopted by a majority of the Board of
Directors as provided in Article 19 of the Protective
Covenants, Conditions and Restrictions.
1 Construction Procedure
A. Purpose - The purpose of
this procedure is to assist the member in obtaining the
approval of the Board of Directors to proceed with
construction of, external remodeling, extension or
addition to, a single family home or outbuildings
pertaining to the home, in Bellecrest Estates.
B. Responsibility - It is the
responsibility of the Member to thoroughly read and
understand Bellecrest Estates Requirements for
Construction as specified in the Governing Documents of
the Association (Articles of Incorporation, Protective
Covenants, By-Laws, and Policies, Rules and
Regulations). The Member is responsible for certifying
in writing to the Board of Directors that the plan of
the Member meets all requirements of the Governing
Documents. The Member is responsible for providing the
required documentation (described in section C below) to
the Board for its review. Within 30 days of receipt, it
is the responsibility of the Board to review the
Member’s letter, documentation submitted, and send
written notice to the owner stating either that it does
so comply or that it does not so comply, setting forth
the reasons for noncompliance. Following receipt of a
notice of noncompliance, the owner may submit revised
construction plans and/or documents and the Board shall
follow the procedures set forth in the following
paragraphs. It is the responsibility of the member to
ensure no heavy equipment is moved onto site or
excavation & construction work commences prior to
receiving written approval to proceed from the Board.
C. Required Documentation -
a) A copy of the
approved Clallam County building permit.
b) A copy of the
approved plans covering the following:
-Site plan (showing location of all improvements to be
constructed).
-Elevation plan (showing all height dimensions of all
improvements to be constructed).
c) Such other
information as may be necessary to enable the Board to
determine whether the
proposed construction complies with
Bellecrest Estates Governing Documents.
D. Construction Deposit - Prior
to any heavy equipment entering the Member’s
construction site, a Construction Deposit of $1,000
should be deposited with the Bellecrest Estates
Treasurer. This deposit will remain in the
Association funds until construction is completed. At
that time, if no damage to the roadways or other common
areas has occurred, the deposit shall be refunded. Such
deposit shall bear no interest, and is intended to help
defray potential damage due to construction practices
and is refundable in full if no cleanup or road repair
by Bellecrest Estates is necessary. Upon completion the
owner should contact the Board of Directors for an
inspection of the area to determine whether the deposit
may be returned in full or if all or a portion of the
deposit must be retained to defray clean up and/or
repair costs incurred or to be incurred by Bellecrest
Estates.
E. Roads - Dirt, mud,
gravel and rocks tracked onto the road (by vehicles used
by the contractor, or owner, or their material
suppliers) in quantities that constitute a hazard to
traffic or contribute to wear and tear of the pavement
must be cleaned up by the end of the working day.
Smaller deposits, which do not constitute a hazard and
do not obscure the pavement, should be cleaned up at
least once a week. The edges of the roadway pavement
where vehicles enter and exit the construction site must
be protected from breakage. This can be accomplished by
placing gravel or the permanent driveway material higher
than the pavement edge. If the pavement edge is broken
it is the owner/ contractor’s responsibility to repair
the damage in a workman like manner and to prevent any
additional breakdowns.
F. Trenches - If a trench is cut
across a road for utility service, it must be filled
with mechanically compacted material (in 8 inch lifts to
95% proctor) and closed in the same way. Paving should
be finished in not more than two (2) days.
-
Site Management –
a). Construction site activity should not start
prior to 7:00 AM. Construction
site activity
should end prior to 8:00 PM. Any lighting used after
sunset must
meet lighting restrictions as specified in the BEHA
policies, rules and
regulations #7.
b). Owners and their contractors are asked to
minimize disruption of the
neighborhood due to dirt, dust, bright lights, and
excessive noise.
Contractors should instruct their crews and
sub-contractors that the playing of
loud music, and/or other noise not associated with
construction activity are
prohibited.
The key to enforcement and
compliance with these requirements is reasonableness. It
is the hope of the Board of Directors that all
construction deposits will be refunded in full.
2. Weed Spraying
Bellecrest Estates
normally sprays weeds and vegetation growing along the
edge of the asphalt roads in order to prevent breakup of
the asphalt. Owners who do not want weeds and vegetation
to be sprayed on the edge of the asphalt abutting their
property will be responsible for keeping said area free
of weeds and vegetation.
3. Mowing (rev. 06/19/2008)
In accordance with Paragraph
15 of the Association’s Protective Covenants, Conditions
and Restrictions, to avoid fire hazard, for noxious weed
abatement, to prevent weeds invading the paved road
surface and to maintain traffic sight lines, all owners
of either developed and undeveloped lots or parcels must
arrange to:
a) Have their property mown at
least once during the period between June 15th
and July 15th. (The Board will notify all
Members should a second mowing be required later in the
year).
Note: In
the event an owner fails to meet these requirements the
Board will arrange to have the work carried out and will
charge the owner with all costs plus an additional $25
service fee.
b) The association is
responsible for managing the road edges, shoulders and
any drainage swales, within the road easement, such that
the road edges will be cleared of vegetation for a
minimum of 4 feet from the edge and, while ground cover
is maintained (in order to prevent erosion), no weed or
grass grows beyond a height of 12 inches on the
remainder of the shoulder or in drainage swales.”
Drainage swales will be cleared from the edge of the
road to the opposite bank to a height equal to the road
edge. When possible the opposite side will be cut back
12 inches from the edge of the swale to allow for mowing
up to the edge. When the shoulder slopes down from the
road edge and there isn’t a swale, the shoulder will be
trimmed back approximately 4 feet from the road edge.
4. Access Roads to
Bellecrest Estates.
The Association recommends
Members and Guests use Stampede Drive to Happy Valley
Road or Doe Run Road to Happy Valley Road for entrance
to or exit from Bellecrest Estates. An agreement with
Happy Valley Estates allows Bellecrest Estates Members
and Guests to use the lower portion of Stampede Drive
owned by Happy Valley Estates via a recorded joint road
maintenance agreement. Under this agreement Bellecrest
pays $75 per year per lot into a joint road maintenance
fund to be used for upkeep on this lower portion of
Stampede Drive. Several years ago, Bellecrest Estates
purchased the right to use Doe Run Road (owned by
Highland Hills) for access to Happy Valley Road. Under
this agreement Bellecrest Estates does not pay for any
maintenance of Doe Run Road. All other roads on the
“Hill” outside of Bellecrest Estates are private roads
for which Bellecrest Estates has neither maintenance
responsibility nor any agreements to use those roads for
exit from or entrance to our property. The roads within
Bellecrest Estates are a private road, which is noted on
the signs at both entrances to Bellecrest Estates, and
are maintained solely by the Association.
5. Signs
Signs that meet the
following criteria are permitted in Bellecrest Estates
and have been pre-approved by the Board:
a)
Signs shall be no larger than 6 square feet.
b)
Only 1 sign is allowed per candidate or
proposition/issue.
c)
Signs must be 15 feet from the road easement.
d)
Signs must be removed within 5 days after the election
6. Dogs and other pets
Owners must keep dogs and
other pets on a leash, or restrained, such as in a
vehicle when off the owners’ property. Owners must
clean up animal waste occurring off the owners’
property. All members are requested to help enforce
these policies.
7. Lighting
No outdoor mercury-vapor,
sodium or other similar high intensity lights are
permitted, either as stand-alone yard lights or lights
attached to the house or related structure.
CLARIFICATION & DOCUMENT ACCESS
Any lot
or parcel owner desiring clarification of any policy,
rule, covenant, restriction, etc. contained in the
Association’s governing documents (Articles of
Incorporation; Protective Covenants; Conditions and
Restrictions; Bylaws; or Policies, Rules & Regulations)
may request said clarification from the Board either
orally or in writing. In addition, any owner who wishes
to review any contract, document, or file should contact
the current President who maintains Association files.
All members have a right to access these files.
Revised and corrected 01/10/2010 |
