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Policies, Rules & Regulations
of
Bellecrest Estates
Revised June 19, 2008
The following policies,
rules & regulations have been adopted by a majority of the Board of
Directors as provided in Article 19 of the Protective Covenants,
Conditions and Restrictions.
1 Construction Procedure
A. Purpose - The purpose of this procedure
is to assist the member in obtaining the approval of the Board of
Directors to proceed with construction of, external remodeling,
extension or addition to, a single family home or
outbuildings pertaining to the home, in Bellecrest Estates.
B. Responsibility - It is the
responsibility of the Member to thoroughly read and understand
Bellecrest Estates Requirements for Construction as specified in the
Governing Documents of the Association (Articles of Incorporation,
Protective Covenants, By-Laws, and Policies, Rules and Regulations).
The Member is responsible for certifying in writing to the Board of
Directors that the plan of the Member meets all requirements of the
Governing Documents. The Member is responsible for providing the
required documentation (described in section C below) to the Board
for its review. Within 30 days of receipt, it is the responsibility
of the Board to review the Member’s letter, documentation
submitted, and send written notice to the owner stating either that
it does so comply or that it does not so comply, setting forth the
reasons for noncompliance. Following receipt of a notice of
noncompliance, the owner may submit revised construction plans
and/or documents and the Board shall follow the procedures set forth
in the following paragraphs. It is the responsibility of the member
to ensure no heavy equipment is moved onto site or excavation &
construction work commences prior to receiving written approval to
proceed from the Board.
C. Required Documentation -
a) A copy of the approved
Clallam County building permit.
b) A copy of the approved
plans covering the following:
-Site plan
(showing location of all improvements to be constructed).
-Elevation plan
(showing all height dimensions of all improvements to be
constructed).
c) Such other information as may
be necessary to enable the Board to determine whether the
proposed construction complies with
Bellecrest Estates Governing Documents.
D. Construction Deposit - Prior to any
heavy equipment entering the Member’s construction site, a
Construction Deposit of $1,000 should be deposited with the
Bellecrest Estates Treasurer. This deposit will remain in the
Association funds until construction is completed. At that time, if
no damage to the roadways or other common areas has occurred, the
deposit shall be refunded. Such deposit shall bear no interest, and
is intended to help defray potential damage due to construction
practices and is refundable in full if no cleanup or road repair by
Bellecrest Estates is necessary. Upon completion the owner should
contact the Board of Directors for an inspection of the area to
determine whether the deposit may be returned in full or if all or a
portion of the deposit must be retained to defray clean up and/or
repair costs incurred or to be incurred by Bellecrest Estates.
E. Roads - Dirt, mud, gravel and
rocks tracked onto the road (by vehicles used by the contractor, or
owner, or their material suppliers) in quantities that constitute a
hazard to traffic or contribute to wear and tear of the pavement
must be cleaned up by the end of the working day. Smaller deposits,
which do not constitute a hazard and do not obscure the pavement,
should be cleaned up at least once a week. The edges of the roadway
pavement where vehicles enter and exit the construction site must be
protected from breakage. This can be accomplished by placing gravel
or the permanent driveway material higher than the pavement edge. If
the pavement edge is broken it is the owner/ contractor’s
responsibility to repair the damage in a workman like manner and to
prevent any additional breakdowns.
F. Trenches - If a trench is cut across a
road for utility service, it must be filled with mechanically
compacted material (in 8 inch lifts to 95% proctor) and closed in
the same way. Paving should be finished in not more than two (2)
days.
The key to enforcement and compliance with
these requirements is reasonableness. It is the hope of the Board of
Directors that all construction deposits will be refunded in full.
2. Weed Spraying
Bellecrest Estates normally sprays
weeds and vegetation growing along the edge of the asphalt roads in
order to prevent breakup of the asphalt. Owners who do not want
weeds and vegetation to be sprayed on the edge of the asphalt
abutting their property will be responsible for keeping said area
free of weeds and vegetation.
3. Mowing (rev. 06/19/2008)
In accordance with Paragraph 15 of the
Association’s Protective Covenants, Conditions and Restrictions, to
avoid fire hazard, for noxious weed abatement, to prevent weeds
invading the paved road surface and to maintain traffic sight lines,
all owners of either developed and undeveloped lots or parcels must
arrange to:
a) Have their property mown at least once
during the period between June 15th and July 15th.
(The Board will notify all Members should a second mowing be
required later in the year).
Note: In the event an
owner fails to meet these requirements the Board will arrange to
have the work carried out and will charge the owner with all costs
plus an additional $25 service fee.
b) The association is responsible for
managing the road edges, shoulders and any drainage swales, within
the road easement, such that the road edges will be cleared of
vegetation for a minimum of 4 feet from the edge and, while ground
cover is maintained (in order to prevent erosion), no weed or grass
grows beyond a height of 12 inches on the remainder of the shoulder
or in drainage swales.” Drainage swales will be cleared from the
edge of the road to the opposite bank to a height equal to the road
edge. When possible the opposite side will be cut back 12 inches
from the edge of the swale to allow for mowing up to the edge. When
the shoulder slopes down from the road edge and there isn’t a swale,
the shoulder will be trimmed back approximately 4 feet from the road
edge.
4. Access
Roads to Bellecrest Estates.
The Association recommends Members and
Guests use Stampede Drive to Happy Valley Road or Doe Run Road to
Happy Valley Road for entrance to or exit from Bellecrest Estates.
An agreement with Happy Valley Estates allows Bellecrest Estates
Members and Guests to use the lower portion of Stampede Drive owned
by Happy Valley Estates via a recorded joint road maintenance
agreement. Under this agreement Bellecrest pays $75 per year per
lot into a joint road maintenance fund to be used for upkeep on this
lower portion of Stampede Drive. Several years ago, Bellecrest
Estates purchased the right to use Doe Run Road (owned by Highland
Hills) for access to Happy Valley Road. Under this agreement
Bellecrest Estates does not pay for any maintenance of Doe Run Road.
All other roads on the “Hill” outside of Bellecrest Estates are
private roads for which Bellecrest Estates has neither maintenance
responsibility nor any agreements to use those roads for exit from
or entrance to our property. The roads within Bellecrest Estates
are a private road, which is noted on the signs at both entrances to
Bellecrest Estates, and are maintained solely by the Association.
5. Signs
Signs that meet the following criteria
are permitted in Bellecrest Estates and have been pre-approved by
the Board:
a) Signs shall be
no larger than 6 square feet.
b) Only 1 sign is
allowed per candidate or proposition/issue.
c) Signs must be
15 feet from the road easement.
d) Signs must be
removed within 5 days after the election
6. Dogs and other pets
Owners must keep dogs and other pets on a
leash, or restrained, such as in a vehicle when off the owners’
property. Owners must clean up animal waste occurring off the
owners’ property. All members are requested to help enforce these
policies.
7. Lighting
No outdoor mercury-vapor, sodium or other
similar high intensity lights are permitted, either as stand-alone
yard lights or lights attached to the house or related structure.
CLARIFICATION & DOCUMENT ACCESS
Any lot or parcel
owner desiring clarification of any policy, rule, covenant,
restriction, etc. contained in the Association’s governing
documents (Articles of Incorporation; Protective Covenants;
Conditions and Restrictions; Bylaws; or Policies, Rules &
Regulations) may request said clarification from the Board either
orally or in writing. In addition, any owner who wishes to review
any contract, document, or file should contact the current President
who maintains Association files. All members have a right to access
these files.
Revised and corrected 06/19/2008 |
